The Legal Diversity & Inclusion Alliance, (“LDIA,” “we,” or “us”) wants you to be familiar with how we collect, use and disclose information. This Privacy Policy describes our practices in connection with personal information that we collect about you through our website, emails, events.
PERSONAL INFORMATION
“Personal Information” is information that identifies you as an individual or relates to an identifiable individual. We process the following categories of personal information:
- Name
- Job title and firm
- Contact information (e.g., phone number and e-mail address)
- Other data relevant to your participation in and interactions with LDIA, such as your attendance at events, photographs, information you share about yourself (such as your personal stories), requests and feedback
COLLECTION
We obtain Personal Information about you where you disclose it to us directly, through your firm’s representatives or where you otherwise interact with us and our platforms. If you disclose Personal Information about others, you represent that you have the authority to do so and to permit us to use the Personal Information in accordance with this Privacy Policy.
USE
We use Personal Information for legitimate business purposes including:
Allowing you to participate in our events and fulfilling your requests.
- To provide information about our activities and events.
- To organize our events, manage registrations and allow you to participate in them.
- To respond to your inquiries and fulfill your requests when you contact us, such as when you send us questions, suggestions, or feedback.
- To send administrative information to you, such as changes to our terms, conditions and policies.
We will engage in this activity with your consent or where we have a legitimate interest.
Accomplishing our business purposes.
- To verify that our internal processes function as intended and are compliant with legal, regulatory or contractual requirements.
- For security and quality monitoring, for example, to detect and prevent cyberattacks.
- For operating and expanding our business activities, for example, understanding which events are more successful or how to improve them.
We engage in these activities because we have a legitimate interest or to comply with a legal obligation.
We need to collect Personal Information in order to provide our services to you. If you do not provide or enable us to collect the necessary information, we may not be able to provide the service.
DISCLOSURE
We disclose Personal Information:
To our third party service providers, to facilitate services they provide to us.
- These can include providers of services such as website hosting, information technology and related infrastructure provision, email delivery, auditing, and other services.
To your firm and its representatives, to operate LDIA’s activities and events.
Where required or advisable in light of our legal duties or position.
- To comply with applicable law and regulations.
- To cooperate with public, government and law enforcement authorities.
- To enforce our terms and conditions.
- To a potential target or acquirer in the context of a corporate transaction.
- To protect our rights, privacy, safety or property, and/or that of our members, you or others.
Please note that we may use and disclose “Other Information” (i.e., any information that does not reveal your specific identity or does not directly relate to an individual) for any purpose, except where we are required to do otherwise under applicable law. If we are required to treat Other Information as Personal Information under applicable law, then we may use it for all the purposes for which we use and disclose Personal Information. In some instances, we may combine Other Information with Personal Information. If we combine any Other Information with Personal Information, we will treat the combined information as Personal Information.
That this Privacy Policy does not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any LDIA firm member or a third party operating any website or service to which the our website links. The inclusion of a link on our website does not imply endorsement of the linked site or service by us.
RIGHTS
If you would like to request to review/obtain a copy, correct, restrict or delete Personal Information, object to the processing of Personal Information, we ask that you contact your LDIA representative. You may also opt-out to receiving marketing communications from us by following the instructions set out in the marketing communication.
If needed, you may contact us directly at info@legaldiversityalliance.be. We will respond to your request consistent with applicable law. In your request, please make clear what the nature of your request is (e.g., what Personal Information you would like to have changed or whether you would like to have your Personal Information suppressed from our database). For your protection, we may only implement requests with respect to the Personal Information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable. Please note that we may need to retain certain information for recordkeeping purposes. You also have the right to lodge a complaint with the competent data protection authority, such as the Belgian Data Protection Authority.
Photographs of you may be taken at events and posted on LDIA platforms, such as the LDIA website. If you do not wish to be photographed, you may inform the photographer. We also ask that you adapt your attitude accordingly, for example, that you do not pose on a picture in a way that would suggest you accept being photographed. If the photograph is published, feel free to contact your firm representative for them to request the picture to be removed. Please note that in some instances, it may not be feasible to remove your photograph, for example where you are included in a group picture, or if the picture has already been republished and distributed on hard materials or on platforms outside our control.
RETENTION
We retain your Personal Information for as long as needed or permitted in light of the purpose(s) for which it was obtained and consistent with applicable law.
The criteria used to determine our retention periods include:
- The length of time we have an ongoing relationship with you and provide our services to you (for example, for as long as you are employed by a member firm);
- Whether there is a legal obligation to which we are subject; or
- Whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).
TRANSFER
To the extent we transfer Personal Information outside the EU to a country that is not recognized by the European Commission as providing an adequate level of data protection, we will seek to put in place adequate measures, such as standard contractual clauses adopted by the European Commission to protect your Personal Information. For any questions in this respect, you may contact us using the contact information provided below. We use the service provider Mailchimp to manage registrations at our events. For details about their Privacy Policy, including transfer, please consult their Privacy Policy here.
CONTACTING US
Legal Diversity & Inclusion Alliance, located at Avenue Louise 489, 1050 Brussels, is the organization responsible for collection, use and disclosure of your Personal Information under this Privacy Policy.
If you have any questions about this Privacy Policy, please contact us at info@legaldiversityalliance.be, or: c/o Steptoe & Johnson LLP, Avenue Louise, 489, 1050 Brussels, Belgium
Because email communications are not always secure, please do not include sensitive information in your emails to us.
The “Last Updated” legend at the top of this Privacy Policy indicates when this Privacy Policy was last revised. Any changes will become effective when we post the revised Privacy Policy on the website.